Bridging The Gap Between Paper And Data
|
The cornerstone of successful automated office systems is the ability to convert printed information into electronic data. Document processing applications need to capture and index data accurately and efficiently to bridge that gap.
This capability can be enhanced with the integration of Optical Character Recognition (OCR) software. By this means, extracted data is used to index and save the document into the document management application.
This intelligent document recognition and classification is central to Tokairo's new contract with a major UK supplier of dairy products. The delivery and receipt procedure works like this:
? When an order is received from a customer a despatch note is issued listing product description, quantities, weight and code
? On delivery the note is signed by the customer along with the customer's Goods Received Note (GRN) which details the goods actually delivered
Problems arise if goods are damaged, lost or delivered piecemeal, as discrepancies can occur between the despatch note and the customer's GRN.
The system has been set up so that these documents can be automatically read, matching delivery line items with corresponding items from the company's despatch notes.
After every delivery, despatch notes, GRNs and any other delivery/receipt documents are scanned by the delivery driver at any one of the company's 20 depots in the UK.
Coping with different document styles and formats
The company's system is configured to recognise every GRN's header and footer, so it can read each item's line code and quantity. This process is made complicated because each customer uses a different GRN style, format and layout. Also, there can be multiple GRNs for one despatch note ? typically when a single delivery goes to several different customer sites.
However, once the OCR software has been correctly configured to read the lines in the different styles of document, accurate reading of forms is high ? ranging from 85% to 90%. A threshold can be set by users so that any document that falls below a certain level (e.g. 80%) is entered manually. So any document that can be read less than 80% accurately is flagged up for manual indexing. Anything above this value is saved automatically.
The system automatically consolidates this process by matching the different documents and line items in the original order, and stores all documents in the appropriate order folder.
Automatic invoice amendment
Any discrepancy is automatically flagged up and investigated. This generates an amendment to the sales invoice issued to the customer, which in turn reduces the company's debtor days by ensuring that the sales invoice matches the customer's GRN.
Should there be any discrepancies or delays in receiving payment, staff have online access to all delivery information stored in the order folders.
Integrating intelligent document recognition and classification technology provides significant customer benefits:
? Reduced administrative overheads
? Improved business visibility
? Reduced invoicing errors and attendant disputes and delays
? Increased cashflow by minimising debtor days
? Improved customer service
? Enhanced corporate image
Tokairo is an international solution provider of electronic document management systems and education solutions.
Visit http://www.tokairo.com for further information; REF=TO5EZ
|
|
|
Top Questions To Ask Before Buying A Help Desk & Asset Management Software
#5 All your hardware components like Printers, PCs etc come under various maintenance contracts with different maintenance vendors. Do you know which batch of PCs are under warranty & for what number of PCs is the warranty about to expire (so that you can plan for an AMC)? Can you split up & tell how much AMC charges do you pay for each hardware component & how much for each vendor? Can you re-calculate the costs i...(related: Software)
Multinational Corporation Erp Implementation ? Microsoft Business Solutions Great Plains
If you look back to the history, you will see that ERP for large publicly traded company had to be built upon very reliable hardware (more likely non-Intel hardware: mainframe, Sun sparc, etc.), powerful database platform: Oracle, DB2, Ingress, Sybase and reliable OS: UNIX. 10 years ago Microsoft had Wi...(related: Software)
Beware Of Spyware
One day, you suddenly realize that your computer started to worknoticeably slower than it used to. You decide to run de-fragmentation of your hard drive and add more virtual memory to the system. No luck! May be, it's probably some viruses, you reckon turning on your virus scanning software. Even after running the anti-virus program you notice that the problem won't resolve. Not understanding what's happening frustrated you pick up the phone. It's time to call your tech-support. Sounds familiar? You are not alone! Each day, thousands of users are facing similar problems caused by malicious software called Spyware. According to Dell technical support...(related: Software)
Performance Tuning Of A Daffodil Db / One$db -jdbc Application
This article illustrates the best practices to improve the performance of Daffodil DB / One$DB JDBC Driver. This article focuses on how to improve the performance of a Daffodil DB / One$DB JDBC application using Statement, PreparedStatemnt, CallableStatement and ResultSet interfaces. Choosing the right statement interfaces and right methods according to your SQL query plays a vital role in improving the performance of a JDBC Driver.JDBC OverviewJDBC API provides standard set of interfaces to work with databases like Daffodil DB / One$DB, Oracle, Derby etc.Connection interface encapsulates database connection functionality, Statement interface encapsulates SQL statement representation and execution functionality whereas ResultSet interface encapsulates retrieving data which comes...(related: Software)
Microsoft Great Plains: Data Conversion & Migration Scenarios ? Overview For Consultant
Microsoft Business Solutions Great Plains serves multiple industries in the US, plus it has strong presence in Latin America, U.K., Australia, Canada, Middle East, South Africa. Great Plains is natural solution for growing company, when small business accounting application, such as QuickBooks, M.Y.O.B, Peachtree, Quicken or others should be replaced with ERP, better positioned to serve mid-size business. With the switch to Microsoft Great Plains you need to decide on data migration and conversion. Let us give you highlights on your options:? Beginning Balances approach. This is the simplest way. What you do is ? enter ...(related: Software)
Antivirus Software ? Get The Bugs Before They Get You!
You turn on your computer, and it doesn't look quite right. Maybe your icons have changed, or the background picture is wrong. Some options are disabled. Even worse, you may not be able to boot your computer up at all. Guess what ? it's probably got a virus.In today's online world, protecting your computer from all the nasty things online is vital. Viruses can cause obvious issues, as described above, but they can also run silently in the background, propagating themselves acros...(related: Software)
Microsoft Great Plains: Carpet, Textile, Fabric, Felt Distributor ? Implementation Overview
In this small article we will show you the possible way of deploying Microsoft Business Solutions Great Plains for the market niche of large, mid-size and small reselling and distribution business in carpeting and floor covering, textile & fabric. We will not be talking about fabric produc...(related: Software)
Cisco Certification: Introduction To Isdn, Part Iii
Configuring PPP PAP AuthenticationNow we know how the ISDN link comes up (interesting traffic), and some scenarios that mig...(related: Software)
The True Meaning Of Freeware
The vast majority of us will have, at some point, had freeware games or applications installed on our systems. If you've played an online Java or Flash based game, you've used freeware. In a very real way the Internet itself is freeware, a massive collections of scripts, information, tools and resources that are, for the most part, totally free. But what is it that motivates so many people to put so much work into a project, and then release it totally free of charge? There are a few misconceptions about freeware that I would like to clear up.1.) "Freeware programs are loaded with spy ware and Trojan horses" ? not true. While it is...(related: Software)
Os 101: Suggestions For Choosing An Operating System
An operating system (abbreviated OS) is essentially the path through which a computer accesses files, games, the Internet, and all vital stored information. The OS is the most important program on a computer because it runs all of the other programs. The major operating systems are Microsoft Windows, Mac OS X, Linux, and Unix. The operating system is essential to the computer, and so extreme ca...(related: Software)
Backing Up And Restoring Your Mysql Database
If you've been using MySQL database to store your important data, it is imperative that you make a backup of your data to prevent any loss of data. This article shows you how to backup and restore data in your MySQL database. This process can also be used if you have to move your data to a new server.Backing up your databaseThe quickest and easiest way to backup and restore your database would be to use MySQLDump. If you've got shell or telnet access to your server, you can backup...(related: Software)
site-map - Copyright © 2008 | Contact Webmaster | All Rights Reserved. | Software